Managed IT Services Can Turn Your CAPEX to an OPEX


CAPEX and OPEX are more than just letters, they’re also acronyms. CAPEX is a business expense that incurs to create a possible benefit in the future. A capital expenditure is when a company invests money into a fixed asset or adds value to an existing asset with a useful life way beyond the tax year. OPEX is an expense that incurs in ordinary business operations. This includes sales, general, and administrative expenses that are used in the production process. Managed IT services are taking a favored approach toward OPEX rather than CAPEX because of the distinct advantages and positive impacts it is making on businesses.

Managed IT Service – The Big Idea

Your managed IT service provider should be your leader in information technology. They manage and assume responsibility to provide a high expectation of services set specifically for you. As they proactively monitor your infrastructure, they determine which services are needed to improve your business. Figuring out where to invest money can be strenuous, but truly deciding on where and how to spend money can be just as difficult. When you choose a proactive approach with managed IT services, rather than a break-fix IT department, you are investing in experts who deliver incredible service. They are dedicated in specialized areas that CAPEX can not “predict”. IT infrastructure needs are becoming less and less predictable because of the rapid advancement of information technology. Businesses are expanding their options because they can afford the newest updated version of technology without the dread of having to pay a heavy sum upfront. Now, organizations can focus on their basic needs and begin to transition their CAPEX investments to OPEX spending.

GroupOne’s Managed IT Services

Innovation is as important in customer service as it is in any other part of IT, and that is why GroupOne’s determines the pricing based not on how many features you select for your service, but on the number of computers, laptops, and servers in your system. GroupOne doesn’t divide our offerings into a bewildering menu so that clients are always adding one more feature to their plan. Instead, we carefully package what organizations really need into a few clearly defined set of options. Our managed IT services will be sure to save you money and turn your CAPEX to an OPEX in no time. Call today for a free consultation.  

How File Sharing Could Enhance Video Game Play

Those dedicated to the cause know it doesn’t take a smelly, geeky, or any negative stereotypical association to be considered “a gamer”. A gamer is someone who loves the positive aspect gaming brings to their life. They have a respect for the gaming industry because of the accomplishments made throughout history and the pure enjoyment they get from playing. The life of a gamer might seem that of a lonely one, but alas, through file sharing, it gives them different levels of knowledge and elite their video game play.

Collaborate to Gain Knowledge

Gamers are joining permanent groups in games which far extend parties and raids. Many gamers become part of a guild, which starts at a minimum of 10 people and can max-out in the high hundreds. The basic concept of a guild is to feel comfortable asking for information or help, rather than seeking out strangers. Through a guild, members are able to access a more broad sense of information. They are exposed to larger specialized skills and knowledge on players of the game, and exactly what kind of characteristic, each possess.

Share Videos on “How to Beat a Level”

Gamers can share knowledge, negotiate, construct, and reconstruct within these external collaborative gamer virtual communities. File sharing helps gamers combine or integrate their own experience in order to build tools and different strategies which can help other gamers beat levels.

Watch How Not to Play the Game

Gamers are able to use file sharing to continue gathering and accessing information to reference in order to travel through levels and learn how to beat the entire game. They can easily access their Youtube accounts and watch prerecorded video games from other gamers. Through this specific use of gaming, gamers will be able to learn from interpreted experiences and explanations from others.

File Sharing with GroupOne

File sharing can benefit more than gamers. You can use this collaboration tool to make your company more effective and efficient. If you have a problem we have the right IT solution. Call today and learn more.

Don’t Let the Idea of (Online) File Sharing Scare You!

Some people hesitate when considering the incorporation of file sharing solutions into their business. Whether it be the risks, the costs, or the fear of office detachment, something may be still holding you back. We’re here to quell your concerns and reassure you that it’s a benefit to modern business. If you’re still worried, here are a few reasons why you shouldn’t be.

Modern File Sharing is Secure.

While a good deal is still done through traditional email, the act of file sharing is quickly shifting to online services specifically designed for that purpose. Nowadays, coworkers can use the services to chat in real-time, send files for review, and even approve work or request immediate changes. All of which is safely guarded by the service’s security protocols. While your email server might be hacked due to not enough security, the chances of the service’s networked being hacked are far smaller – so share with confidence!


File Sharing Increases Productivity.

When you can quickly share a file with a collaborator, team, or client, you typically get feedback and approvals much more rapidly. That translates into getting tasks completed quicker and increasing your production rate. Another remarkable aspect is the diversity of modern file sharing software. Let’s say you have a major project due on a certain day. On the day it’s due, you need one last part completed by a key employee – who wakes up that morning with a stomach bug and 102 fever. No problem! The software allows them to sign in from home, finish the work, send it in, and you hit your deadline while they convalesce. It’s a win all around.


File Sharing Encourages Collaboration.

There is lots of value in the input of others. Regardless of the talent level of an individual employee, the finished product they create can usually be improved, or “tweaked”, by feedback offered from fellow employees. Besides improving the product itself, one of the greatest benefits of collaboration is that other employees may catch mistakes and inaccuracies which may then be corrected before the product is presented to the client. Few things in business feel worse than when a client points out a mistake in a file that was not caught internally before going out.  File sharing within the company dramatically cuts down on your clients seeing an error in the final product.


GroupOne Has Lots of File Sharing Solutions for Your Business.

Hopefully, this article has convinced you that file sharing is the way to go. There are several file sharing options from which you may choose, and we would be happy to review each option with you to determine which would be the best benefit for your specific needs. Let us know what you’re looking for, and we’ll start working with you to find the perfect solution.

Boosting Employee Productivity – Things to Avoid

Less-Than-Effective Ways to Bolster Employee Productivity.

Employee productivity in the workplace is always desirable. However, while some methods are quite effective at boosting morale and raising productivity, some methods should be avoided. Here are a few examples of tactics business owners should shy away from.

man as desk employee productivity

1. Threats of Pain, Torture, or Becoming Office Furniture.

When prompting employees to do more to improve their employee productivity, often the act of threatening physical harm or degradation is frowned upon. Sure, Gary from accounting may make an excellent workstation, but that doesn’t make it right.

employee with lots of money employee productivity

2. Giving Each Employee Half the Company.

Unless you have only one employee, and you are an owner, it is ill-advised to offer any employee half the company as an incentive to increase their work output, much less all of them. Imagine if Bill Gates had used this tactic at Microsoft? Sure, the immediate results might have been impressive — but at the end of the year, there would likely have been some questions raised.

woman stuffing her face with cake employee productivity

3. Cake.

Cake tends to be a bad motivator for employee productivity at work. Let’s say Jennifer’s productivity goes up 38% this quarter while Bill’s productivity only goes up 8% this quarter. That means Bill only gets 8 reward cakes at a time while Jennifer polishes off 38 cakes in one sitting. This creates an environment of “cake envy” amongst co-workers, and should be avoided – as should allowing employees to consume 38 cakes at their desk.

man trying to charm woman with flowers employee productivity

4. Turning On the Charm.

While you may consider yourself a real “catch,” and know for a fact that anyone of the opposite sex would be lucky to have you, offering your affections to coworkers as an incentive for employee productivity should be avoided at all costs. Doing so could cause such issues as indecision, indifference, rejection, anger from spouses (yours and theirs), and a less-than-friendly meeting with HR.

boss screaming at employee productivity

5. Loudness.

If you feel your employee is not living up to their full potential, rather than calling them into your office and screaming at them until they weep and cannot function, perhaps consider sending them an encouraging note, or take them to lunch to discuss the problem. However, if you feel your loud voice is unavoidable during the conversation, consider taking the employee to lunch where they usually play heavy metal music. You should fit right in, and the employee should feel a bit less embarrassed.

Spear Phishing – Don’t Take the Bait!

Background Story

Group One uses state-of-the-art technology to protect our clients from malicious attacks from the outside. But there is one thing that is almost impossible to protect against: end users clicking on a spear phishing attachment and inviting a virus onto their PC — and thereby — into the company network.

Spear Phishing Attacks

One technique hackers use is called “spear phishing”. Essentially, spear phishing attempts are directed at specific individuals or companies. Attackers may gather personal information about their target to increase their probability of success. This technique is, by far, the most successful on the internet today, accounting for 91% of attacks.

For example, one of our clients listed their email addresses on their website. A hacker then gathered all the emails from their website and crafted the below message:

Spear Phishing


Good News

Before it could spread into the network beyond the one user’s workstation, Group One IT’s protection systems shut the Crypto Virus down.

This could have been very bad.  This was a version of the “Cryptolocker” ransomware virus similar to the one that recently infected a hospital in southern California. If this virus brought an entire hospital to a grinding halt, think of what it could do to your organization.

Better News 

We were able to restore the user’s data back to the most recent backup.  He was up and running again in less than two hours, and he only lost a few hours of work. A few hours. Consider that viruses just like this one have been known to take down entire organizations — not for hours, or days or even weeks — permanently. When an effective ransomware spear phishing virus is completely successful and wipes out an entire database, many companies are simply unable to recover and ultimately close their doors.

Moral of the Story:

Don’t click on attachments without knowing that the sender is legit.