The Top Benefits and Considerations of Using a Data Center for Your Company

Ready to migrate your business data and files to the cloud? It’s important to keep your organization’s sensitive data safe and secure. The good news is that safe cloud migration is simple: here are the questions you should be asking to ensure you’re ready for the big move.

Getting The Most Out Of Office 365 Business: 16 Tips

You use a lot of different tools to run your business. You have one for talking with employees, schedules, meetings, sharing documents, and another for keeping track of assignments. Running a business is a complex production.

Switching to a Microsoft Office 365 business subscription could save you from needing so many different types of software, saving you time and money while enjoying the peace of mind that comes from excellent customer service and enterprise-grade security features. 

Once you are using Office 365 business essentials, you want to make sure you are getting all that you can out of it to make your business run as smoothly as possible.

Getting The Most Out Of Office 365 Business Premium: 16 Tips

Don’t let the features go to waste. Here are 16 tips to get the most out of your Office 365 business subscription.

OneDrive Cloud Storage

OneDrive for business keeps your files in one place and allows you to easily share them and collaborate. Files sync between OneDrive and your desktop so you can access them anywhere. Cloud servers and physical servers make for easy sharing and saving of company information. You can use the Share + function to attach files to emails as a shareable link. OneDrive for business is like that box of important things you have, but you can access it anywhere and everywhere with file sharing.

Online and Mobile Versions

Office 365 includes mobile applications, accessible through an email address, and constantly optimized by the developers behind Teams. If your staff needs to work from home or while traveling, they can open files and apps from any device with an internet connection. These mobile versions and additional services mean that there’s no excuse not to be productive!

Microsoft Teams

Teams is one of the coolest collaboration tools out there, and it just keeps getting better additions to smooth business operations. You can create teams and groups for specific projects, utilizing cloud storage. This helps you to maintain communication, share calendars, exchange files, and conveniently chat with the instant messaging tool on desktop and on mobile devices.

Microsoft is also working on ending Skype for Business and has upgraded Teams to include the Skype capabilities. This will let you have video conferences with teams. These online services give you more productivity tools in one place. Team management becomes much smoother through these connected experiences.

Microsoft Planner

Microsoft planner allows users to assign individual tasks and give out due dates. This is even more helpful because tasks are seen by all the members of a group. This curated access to company information allows for smooth communication making it easier for people to work together, whether in-office or business travelers working from mobile devices.

You can exchange online tasks and rearrange who is assigned to what. You get an accurate timeline of events and clear communication of what is being done. No more, “I thought you were doing that!” and other miscommunications.

Clutter Feature

One amazing business automation tool for active subscription customers is a clutter feature for user emails on Outlook. Microsoft will pay attention to unread messages in your inbox, and once the intelligent cloud services understand your email preferences, your mail will be sorted and your low priority messages will go to a clutter folder. This puts your important emails in a better view. It also eliminates those spammy, unwanted messages that you never open or want to see in your business email accounts.

Message Recall Function

If both you and the contact you are emailing have Office 365, then you can recall an email you sent from your business email address as long as it has not been opened yet. This is one of those advanced features that comes in handy when you accidentally press “send” on an email that could have used a little more thought, and will surely become a new business standard.

OneNote

OneNote is basically a window to your sticky note-covered fridge, from anywhere. You can take notes, build to-do lists, and access them anywhere. This cloud storage solution is crucial for business travel, and keeping all your notes connected. 

Office Lens App

Now, this makes those notes you take even easier. You can use your smartphone to take a picture of a board or a sheet of paper, and turn it into a digital form. It’s an intelligent business application that turns the typical note-taking scramble into ease and organization. It also keeps you from losing important notes you might need later, a boon for business productivity.

Smart Look-Up

Users can highlight any word or phrase and use the Smart Look-up button to show a Bing search window to find out more about it. It makes it easy for the business subscriber to find out the meaning of “blitzscaling.” Got to keep up with office lingo!

Collaboration

You can share files to OneDrive or Sharepoint and instantly share them with business and enterprise co-workers on team sites. Edits will be shown to everyone in real-time, and you can keep tabs on all the changes. When you can’t be in the office together, this gives you no excuse not to join the party. Co-authoring documents and collaboration makes business growth a smooth process with Office 365’s collaborative features.

SharePoint Views

The current version of SharePoint Views allows you to sort lots of documents into folders with more specific frameworks. Then, you can view only documents within a particular criteria at one time. For example, if your business has multiple locations, you can divide documents up into those different locations. Information is organized, accessible, and actionable within this cloud storage framework.

Sway for Slideshows

Sway offers many templates, background photos, and bonus features to make your slideshows more appealing. You know when your team is falling asleep in the meeting and can’t tell that you have changed the slide six times, that you need a business product that will help you bridge the communication gap.

You can also import existing documents and start working with an outline to save a lot of time when using PowerPoint templates.

Pin Documents to Taskbar

The desktop version of Microsoft Office 365 allows you to create a shortcut to a document you regularly use. A quick click of a button and you have the important stuff front and center.

Microsoft Office 356 Security

Office 365 creates a safe firewall that protects your data from hackers. Microsoft has more security certificates than any other cloud service provider. It is important that you are protecting your company’s data with advanced security features, and Microsoft’s enterprise security features give you just that.

When you are sharing a document with others you can grant them access, and then take away that access at a moment’s notice. Imagine giving someone a USB stick with important data and instead of letting them run around with it for the rest of their life, you can make it go away. This keeps important information close to home, and provides an essential balance between security and sharing that allows businesses to operate smoothly.

Communicate Changes and Hold Training Sessions

Fear of new technology is common. We want to continue using familiar tools, and learning new methods and routines can be hard. Communicating the change to the new Microsoft software for both the online versions and desktop versions ahead of time makes the transition smoother. Plus, the built-in security features give a buffer of safety to the learning process.

Hold training sessions to dedicate time to teach employees how the new tools are used. That way they feel comfortable diving in with them and communications are smooth.

Lead by Example

You get employees excited about the software and its benefits by using it yourself. You need to show them how it’s done. Make your weekly conference calls on Microsoft Teams (the new Skype). Create a shared word document and have everyone make edits. Show them how effective the collaboration is.

You want to make sure you aren’t paying for any software that you don’t need when you already have Office 365. These features provide a cost effective solution that overlaps with a lot of popular software that you don’t need to be paying for.

Office 365 keeps updates coming so you always have the latest version available. You don’t need to have licenses to a new version every few years the way Microsoft software worked in the past, and you can find the perfect business subscription plan regardless of your business size.

You have all of these tools and features at your fingertips. So use them! Keep your business and employees running as a smooth organization. Enjoy the peace of mind while the Office 365 advanced security mitigates the cost of security risks.

The world has become a friendly place for remote work. Embracing technology and the Office apps can make for a flawless workspace. It also makes the time in the office more effective, increasing productivity.

How to Set Up Laptops for Employees

Setting up modern laptops for employees in your business can be a difficult task, but it is necessary. With so many different operating systems and configurations available, the process can get complicated quickly. But with this guide to laptop setup, you’ll be able to set up your business computers in no time!

Create a List of What You Need to Set Up Your Employee’s Laptops

Firstly, the computer should be in a space that is well lit and free of any potential distractions. Secondly, there needs to be a safe place for them to charge their phone or tablet next to the workstation. Thirdly, they must have easy and direct access to all necessary files and programs on their desktop, as well as quick access to the internet. Lastly, make sure your employees know how best to use their laptops by providing training at least once every six months or so!

Have the IT team create a profile for each Employee

To have a laptop set up for an employee in your business, you will need the IT team. They are responsible for creating a profile on each employee’s computer account. This includes assigning them a personalized email address for work and choosing their username and password. The profile should also include any restrictions or preferences they have set about security, software installation, user rights, etc.

The IT team is also responsible for ensuring that the company laptops are secured with passwords and encryption programs so that confidential information about the company cannot be accessed by unauthorized personnel if stolen or misplaced.

Make Sure You Have the Latest Updates Installed On All Laptops For Your Employees

Many people these days use laptops for work. Laptops can be really handy when you’re on the go, but they have to be set up properly in order to get the most out of them. That includes having the latest updates installed and making sure that your devices are backed up regularly.

If you don’t take care of your laptop, it will eventually slow down enough that it becomes unusable or worse, gets hacked by a virus or ransomware attack. So here are some tips on how to set up your laptop for maximum productivity at work so that you can avoid these problems altogether!

Consider Using An External Display If Necessary

To set up laptops for employees, consider using an external display if necessary. Setting up a laptop can be tricky, but it’s worth the effort as you’ll not only save money by having less equipment to buy and maintain, but also increase your productivity.

Install Any Software That Employees May Need, Such As Office 365 or Adobe Creative Cloud Apps

Many people nowadays work on laptops, and as such, it is important to set them up properly for your employees.

A few things you can do include installing any software and productivity tools that they may need (such as to download Office 365 or Adobe Creative Cloud apps), making sure they have a stable and fast broadband internet connection and giving them access to their email account. Once the laptop has been set up with all of these features, it should be easy for employees to use and will make their life much more productive at work!

Set Up Security Features Like Two-Factor Authentication and Fingerprint Login

A laptop is an essential tool for any business, and with it comes the responsibility to make sure that employees are using their laptops securely.

Hackers can utilize several different techniques to get into your company’s network; they could send phishing emails, infiltrate through open ports on your firewall, or even steal an employee’s credentials. To avoid these risks and ensure that you have complete control over who has access to your system, here are some security features that should be activated: two-factor authentication (2FA) and fingerprint login. These simple steps will keep hackers at bay while giving you peace of mind knowing that no one unauthorized is accessing sensitive and crucial business data.

Add Shortcuts to Commonly Used Programs So They Are Easy to Access From the Home Screen

Laptops are a crucial resource for employees. They can be used to complete work tasks, collaborate with coworkers, and research data. To get the most out of laptops, employers should customize them for their employees. This includes adding shortcuts to commonly used programs so they are easy to access from the home screen and folders where your office workers can store documents that will only be accessed by a select few people in the office. Employers should also make sure there is plenty of storage space available on laptops so workers have enough room for all their files without having to worry about running out of memory halfway through an important project or presentation.

Encrypt the Hard Drive to Keep Your Data Safe

In this day and age, the vast majority of data breaches occur when a laptop is lost or stolen. This is largely because these devices are not encrypted – which means that anyone who finds your device can access your data without any hassle. In order to avoid this problem, you should encrypt your hard drive before handing it over to an employee.

Encrypting a laptop’s hard drive ensures that only someone with the correct password will be able to access its contents. It also means that if a thief tries to break into the device, they won’t be able to get in unless they have the right credentials too – meaning there’s no chance of sensitive information being leaked from an unencrypted machine that gets stolen or misplaced. Encryption software such as BitLocker is available on most versions of Windows and can be installed with relative ease.

Label Each Laptop with an Employee’s Name or Department for Easy Identification In Case It Is Lost or Stolen

In order to make sure laptops are set up correctly, label them with an owner’s name or department for easy identification in case it is lost or stolen.

Label each laptop with a person’s name and/or the department they work for. The label should be placed under the battery on the bottom of the laptop. You can also place a sticker over their old logo that was there before if you want to cover it up entirely. This will not only keep your employees from fighting over who gets which one but will also help identify anyone trying to steal one! If you have more than 10 people in your company, put stickers on all of them so that no two departments get confused between each other.

Keep Laptops Charged So They Are Ready to Use When Needed

Many people have laptops at their workstations, but it is not always as easy as just plugging them in and using them. For the laptop to be a useful tool that employees can use throughout the day, it must be set up correctly.

The first step is to keep your laptop charged so you are ready to use it when needed. This way, if your battery dies or you need to take care of something else with your computer that does not require internet access, you will know that there is no waiting around for hours before being able to get back on track with what you were doing. Next, make sure the screen brightness level is high enough so everyone has an equal chance of seeing what’s on the screen. A simple way to check this is that you should be able to see the screen clearly and without straining any part of your body, such as your neck or eyes. Finally, make sure that the volume on your laptop is turned up enough so you can hear everything across conversations and other people in the area will not feel like they need to turn their own sound levels down. If it’s too loud then those around might become annoyed or distracted.

Make Sure Network Printers Are Available and Employees Know How to Print From Their Device

It is important to make sure your employees can print from their laptops.

This will allow them the ability to print while away from the office, which can be convenient. It also allows for more options if one printer goes down. Additionally, some employers may require that employees use a certain type of computer or software program on their laptops in order to comply with company policies and standards.

You should set up your network printers so that they are available for all of your employees; this way it is easy for everyone who needs access to printing services at any time of day or night without having to leave the building. This not only helps you save money by not purchasing individual printers but also saves time by allowing people to print whenever they need without having to go to the printer, wait in line, and then reprint.

Finally, Establish a Routine for Charging Devices at the End of Each Day So They Are Always Available When Needed

In the modern workplace, rarely, a laptop computer will ever be turned off. In fact, they are most often used for long hours with only periodic breaks to recharge. And if you’re not careful, your devices could run out of power at an inopportune moment and leave you high and dry.

With this in mind, it is important to set up a routine for charging devices each night. When everyone can be reminded to plug their laptops in at the same time every day, you don’t have to worry about when they will start draining power. Employees can run down their batteries all they like during use, but when it is time for them to be charged again, make sure they are set out in an open space where everyone can see them. Seeing them lined up on the corner of your employees’ desks gives the impression that they are expecting something to happen and reminds others that their devices need to be plugged in before leaving for the day.

Conclusion

If you’re a business owner and want to put together an ergonomic workspace for your employees, we can help. Call us at 916.817.8877, email us at info@grouponeit.com, or fill out our form here with any questions about how laptop setups should be designed in the workplace. We offer free consultations on designing laptops for work environments so just give us a call!

Providing Technical Support to Customers

If you’re a business owner, then you know that providing technical support to your loyal customers is essential. When something goes wrong with their computer or software, whether they have basic questions or it turns out to be something more complex, they need someone to help them fix it quickly and efficiently.The last thing you need is not having a solution and to be left with an angry customer. But providing tech support can be daunting, especially if you’re not familiar with the latest technology. Thankfully, there are plenty of resources available to help you out. This blog post will provide tips on how to provide technical support to your customers and use it as a form of communication to customers in a way that is both professional and effective. So whether you’re just starting out or you’ve been solving technical issues for years, read on for some helpful advice!

1. Identify the problem

The first step in the troubleshooting process of providing technical support is identifying the problem. This means understanding what the customer is experiencing and trying to recreate the issue yourself. Sometimes it can be difficult to identify the problem, especially if you’re not familiar with the software or hardware that is being used. In these cases, it may be helpful to ask the customer questions that will help you narrow down the issue and speed up the troubleshooting process.

2. Gather information about the problem

Once you’ve identified the problem, you need to gather as much information about it as possible and have clear communication with customers and manage customer expectations. This includes understanding what caused the problem, what steps were taken before it occurred, and what steps need to be taken to fix it. The more information you have, the easier it will be to solve the problem. If the customer had been using a particular application before the issue occurred, then try running it yourself to see if you get the same result.

3. Check for known solutions

After gathering information about the problem, you will need to check online for any possible solutions. This step can often involve looking through forums, message boards, or other technical support websites that are specific to whatever product or software has caused the issue. Another way to find out if there is a solution is by doing research on your own time and checking back with customers when you have any available options. Once you’ve gathered as much information as possible, give your customer an update on what steps you’ve taken so far to fix the problem.

4. Test possible solutions

Another option at this stage is testing possible solutions. If you’ve found any online posts related to this issue, you can use the same steps in order to fix it. This will help you eliminate possible options when determining a solution for the customer.

5. Implement a solution

Once you’ve determined what caused the problem and how you’re going to fix it, you need to implement that solution and correct troubleshooting. The last thing you want is for your customer’s issue to persist or another problem to arise from trying different fixes before landing on one that works well. So be sure not to skip this step in providing technical support!

6. Verify the solution worked

Finally, once a solution has been implemented, you will need to verify that it worked correctly. You should always give customers an update at this point so they know where things stand and if there are any next steps they need to take. If the solution didn’t work, ask them if they want you to continue trying it or try something else instead. Just make sure you give them another update after changing your tactics so you can avoid unhappy customers!

 

How GroupOne IT Can Provide Tech Support

Group One has been providing comprehensive IT and technical support services to clients since 2006. Our highly skilled and dedicated people are professionals with decades of in-depth knowledge that make sure your tech support queries are taken care of so you can focus on growing yours! The helpdesk at GroupOne has an expert team with plenty of experience in resolving all sorts of problems, whether it’s upgrading software or installing new hardware for optimal performance – we’ve got everything covered here!.

Technical Support, Support Made Easy

We believe that IT support does not have to be a stressful and complicated process. We strive to make our IT support services as simple and easy as possible so that all of our clients can have their issues resolved quickly and easily, thus avoiding a bad customer experience. We know how important IT systems are to modern businesses, and we will minimize your downtime and keep your systems running smoothly while responding to all of your customer issues.

Support for All Issues, Simple to Complex

Whether your IT issues are highly complex, or very simple, our highly talented and epic customer service support staff is ready and prepared to help you either way. We give you the support that you need so that you can go back to the core elements of your business and stop having to worry about unresolved IT issues. If you are not sure what IT issues your company might be having, our support technicians can also perform an analysis for you to determine whether or not there are any issues that need to be addressed. This can be very helpful for preventing problems in the future.

Even if employees at your company have basic IT skills that may be able to resolve a number of IT issues on their own, their time is better utilized focusing on their own duties to ensure customer satisfaction. Especially when you are facing complicated IT issues, it is far better to work with professional support engineers who can devote all of their attention on finding appropriate resolutions for your customer requests. Our support engineers can resolve your IT issues quickly, safely, and without interfering with any of your other processes or systems. Without proper training and experience, it is very easy to accidentally create new issues, while attempting to resolve an existing problem. Keep all of your systems and data safe by letting support professionals handle it, while you focus on growing your business and provide assistance to customers in other areas.

With Group One IT Services And Support, You Can:

  • Leverage the expertise of an entire team of IT professionals to resolve your IT issues
  • Turn your focus from experiencing IT complications and finding solutions, to your own business duties, as well as your internal and external customers
  • Benefit from a comprehensive IT solution that keeps your operations running smoothly and securely

Get in Touch

If you would like to learn more about GroupOne’s IT support services and technical experience, then feel free to get in touch with us today based on your preferred contact method. We can walk you through the exact types of technology we provide support for, how the process works for responding to tech support queries, common questions, pricing, etc. GroupOne is trusted for IT support by many different businesses in a wide variety of industries due to the efficiency of our support. Over the years, we have faced nearly every IT support issue imaginable and come back with a complete solution for all common queries and complex issues related to tech. We have the experience and the expertise needed to give your company the exceptional support that it needs to operate as smoothly as possible and allow your company to focus on business growth. Give us a call today to get started! 

IT Problems and Solutions

The business world can be a complicated and challenging place to navigate. There are many challenges to overcome, and one of the most common is IT problems. If you’re an IT professional or work in IT for a company, this blog post is for you. We’ll help make your life easier by solving some of the most common issues that arise with technology at work. For those who don’t work in IT but run their own business, we’ve also got ideas on how to avoid these problems from happening in the first place.

What are some of the most common IT problems?

Many problems can arise with technology, but some come up more often than others. Some of the most common issues include:

  • Power issues: power outages and power surges happen all too frequently for businesses, disrupting work processes and operations.
  • Audio issues: when you’re trying to conduct business over your phone line, you want to make sure that your callers can hear you.
  • Connectivity issues: When Wi-Fi doesn’t work, we usually assume it’s a problem with our internet service provider or that there isn’t enough signal strength in the area where business needs to take place; it’s inconvenient and sets people up for failure.
  • Driver issues: printers stop working because of outdated printer drivers; computers need updated drivers to communicate with new peripherals.
  • Hardware issues: when the hardware on your computer isn’t working properly, you’re going to have a bad time trying to get any work done.
  • Screen problems: Screens stop responding, dim for no apparent reason, or blue screen, which is referred to as the “blue screen of death,” resulting in frustration and loss of productivity. Because this is such a common problem, you must have a plan in place for when these issues arise.

Why is it essential to have a backup plan for your computer and data?

It would help if you always had a backup plan for your computer and data. With today’s technology, it’s easy to overlook the importance of backups because everything appears to be stable and reliable all of the time. However, you never know when things will change or go wrong. You could buy brand-new equipment only to find yourself in need of repairs three months later (or worse yet – replacement). And this is where having an up-to-date backup solution comes in handy. If there is ever a disaster that causes loss or damage, you will be able to recover quickly without spending too much money or taking more than a few hours out of your day to get back into the business.

How can you identify if there’s an issue with your hardware, software, or network?

It’s important to be able to tell the difference between hardware, software, and network issues. Hardware problems can include things like:

  • Loud noises coming from a computer that shouldn’t be there
  • A screen dimming or turning off without warning
  • Power outages and surges causing damage to equipment
  • Operating system problems could show up as blue screens of death (BSOD)
  • Software trouble might look like: error messages popping up during routine operations programs.
  • Programs not opening even after you get past an installation process

The easiest way to distinguish what kind of issue you’re dealing with is by asking yourself these questions: Was anything recently installed on your computer? Did it stop working right after that? If so, then it’s likely a software issue. Does the problem only happen on one computer, or are multiple computers having similar issues simultaneously? If you’re dealing with hardware problems across your network, then this is most likely an issue with either your cable modem/router combo device OR your wireless access point.

Tips for preventing future IT problems with your computer or network

Backup, backup, backup: this should go without saying, but a good backup plan will save you from headaches and lost productivity.

It would help if you had a plan that will cover all of your hardware and software data, including:

  • your operating system
  • all of the applications on your computer(s)
  • any customizations you’ve made (settings, logos, etc.)
  • customer and client information
  • contact info
  • contracts
  • previous projects you’ve worked on and more.

In addition to backups, it’s also important that you are proactive when seeking technical support whenever issues arise. The more time you allow for your computer(s) or network device(s) to be out of order without any solution, the longer things will take to get back into business as usual.

Install antivirus software and keep it updated: viruses and malware are a major problem for businesses of all sizes. They can cause lost productivity, data loss, network slowdown, even server crashes. And if you don’t have an antivirus solution protecting your computer(s), then that could be just enough to get things back up and running after hours or on the weekend when there’s no IT support to be found.

It would help if you also considered installing a second antivirus software alongside your primary one, such as Malwarebytes Anti-Malware because each program has its strengths and weaknesses. And it doesn’t hurt to have more than one layer of protection in place for when things go wrong.

Check cables(ethernet cable, USB cable, charging cable) for wear and tear: Cables are a weak point of the network. Poorly connected cables can result in slow speeds, loss of power source and connectivity, and even more serious issues like equipment failure. That’s why it’s important to check on your cabling regularly. At least twice per year is recommended for optimal performance. There are two good ways you can do this: physically checking each cable with a cable tester or using your device’s built-in tools to run an internet speed test.

IT is not just for computers. If you’re having issues with the software, hardware, and network devices, then it can be difficult to tell the difference between what needs immediate attention and what can wait until tomorrow – especially if you don’t have a strong IT support team to call on.

You must be able to troubleshoot your own devices and figure out what has gone wrong so you can begin the process of fixing things as quickly as possible before they take even more time away from work. This is where having a good knowledge base comes in handy.

Plan by purchasing new equipment before the last one gives out: when you’re in the middle of a crisis, it’s easy to forget about everything else that needs attention. When your devices are down and your network is experiencing issues, it can be difficult to look at IT as anything but an interruption from what matters most – getting back into business-as-usual mode. That’s why many companies choose to invest in preventative IT, meaning that they plan for when problems arise by purchasing new equipment before the last one gives out.

Stay up-to-date on the latest information about your specific hardware manufacturer: it’s important to stay up-to-date on the latest updates and information about your particular hardware manufacturers, such as Dell or HP.

They release firmware and driver updates that can improve performance and resolve bugs in their products, but only if you’re aware of when they happen so you can take advantage of them right away. Knowing how to stay on top of the latest updates is part of the job of an IT professional, so here are some tips:

Keep up with industry news: Subscribe to blogs that focus on hardware and software updates or read reviews about new devices before you buy them. This will help you understand what’s coming down the pipeline within your specific field.

Check for updates daily: Set your devices to automatically check for updates at least once per day because you never know when something important might come along, but don’t wait until it’s too late. Set the process in motion as soon as possible to download new firmware and driver releases before they become necessary.

Set aside time each week to keep on top of updates: It’s important to keep up with industry news and stay informed about what new devices are coming out, but you don’t have to wait until the last minute before checking for updates.

Don’t ignore errors: It’s easy to become complacent when you know that your devices are safe and there’s nothing wrong with them.

But if an error message pops up on the screen, don’t ignore it because most of the time, these warnings come from a piece of equipment that is about to fail or has already started failing if not now, then soon enough.

IT professionals should know how to handle these situations and have a plan in place so that employees can get back up and running as soon as possible.

Keep peripherals updated: It’s also important to keep your peripherals (printers, scanners, and removable storage devices) up-to-date.

When a new version is released that contains bug fixes or additional features, then you might not be able to take advantage of them unless they’re compatible with the hardware you already have installed on your computer.

To avoid this problem, check for compatibility updates before buying new peripherals or updating your current ones.

If there are no compatibilities issues, then it’s still a good idea to check if the manufacturer has released an updated version because older devices might not be able to support newer operating systems like Windows and Mac OS X – which means that you’ll be more vulnerable to the threat of viruses and malware.

Take preventative measures:  It’s important to look for new devices that meet or exceed minimum requirements so that they can support your operating system of choice and won’t become obsolete in a year or two – this is just one example of why investing in better equipment sooner rather than later is the best way to go.

It also helps if you find a hardware manufacturer known for its high-quality equipment and incredible service because then there’s less of a chance that you’ll experience problems with your devices in the first place. That being said, sometimes it does happen, which means knowing how to handle those situations is just as important.

So whether you’re trying to boost your productivity and efficiency on the job or you want better products for your business, it’s not a bad idea to stay up-to-date with what industry news has in store but more importantly, make sure that all of your devices are equipped with the latest updates so they can support your preferred operating systems.

Conclusion

Most businesses lack the resources required to manage their IT requirements effectively. Many small business owners and entrepreneurs do not have a full-time IT staff or a dedicated technical support budget. Still, they require assistance in keeping their computers up and running smoothly. GroupOne IT is a full-service IT firm that can assist with all technical issues, from installing new computers and networks to implementing cloud storage solutions and more.

GroupOne IT can provide the best technology solutions available. They provide clients with comprehensive technology solutions that can save them time and money while protecting their data from hackers and other threats. Their team comprises industry experts who will work tirelessly to ensure that businesses have the most effective IT system possible.

Law Firm Technology Trends

Lawyers and business owners are always looking for ways to find new clients, improve their service, or just stay on top of the latest trends. The law firm technology industry is constantly evolving with the introduction of new technologies that can increase productivity, reduce costs, and efficiently manage client information. If you’re a lawyer or business owner looking for some innovative IT solutions, then you’ve come to the right place!

Before we dive further into legal tech trends, we must first look into the kind of legal tech predictions we’ll see going into the rest of 2021 and beyond:

Shifting Towards Digitization of Services

With the rise of new regulations due to the COVID-19 pandemic, law firms have been forced to digitize their legal services or risk losing potential clients. For practice or firm’s digital presence to remain competitive in this changing landscape, they must take inventory and make any necessary updates with outdated systems before time runs out on current clients who might want something different from what you can provide them now.

The use of video conferencing tools has become commonplace because it allows meeting clients without face-to-face interaction opportunities (such as meetings), and to participate remotely rather than having those discussions at one location which means there’s no need anymore to just stand behind desks all day long waiting around while someone else does your work.

The Age of Information

Digital transformation is constantly leaving a direct impact in today’s business world. As such, legal tech companies are starting to recognize a new business approach in which certain tasks can be automated in order for them to lower their expenditure on labor and increase productivity – something which appeals greatly towards progressive mindsets who want efficiency without sacrificing quality or customer satisfaction!

One area where this becomes especially beneficial is through email automation systems. Not only would you save yourself time by eliminating repetitive tasks like mailing out paper correspondence (or even just printing labels), but reports generated from these types of programs provide valuable insight into how clients use your service while also providing statistics about themselves so decision-makers might make better decisions based off real-world data instead obtains anecdotes alone.

How Tech Affects Firms and Their Clients

When law firms automate their billing, they increase revenue and reach key goals. By automating processes in the legal industry, companies can save time on day-to-day tasks while also identifying any operational weaknesses or inefficient practices within their internal systems.

That being said, to avoid being a victim of cybersecurity attacks, it is the company’s responsibility to keep its clients informed on implementing best security practices.

As the lawyer-client relationship is based on trust, it is important that any and all automation software and technology being implemented by your company is from a reputable vendor, and is set up securely to protect client confidentiality, to avoid the possibility of losing prospective clients.

Law Firm Technology Trends To Help You Stay Ahead

Now that you know some of the predictions leading into the future, here are some legal technology trends you should know about if you’re a lawyer or business owner looking for ways to get ahead of your competition:

Applications

As law firms need to choose the types of software to create a band-aid solution on the wellness and life balance of not only themselves but also their clients, here are some that we have found been deemed most important:

  • Productivity apps, such as Microsoft Office.
  • PDF applications.
  • Client-Relationship Management programs (such as GoHighLevel)
  • Current practice management software
  • Document automation tools.
  • Document management programs.
  • Document assembly tools
  • Time and billing applications.
  • Case management software.
  • Data back-up apps.
  • Project management programs.
  • Internal instant messaging tools and enterprise social networks (such as Slack, and ClickUp)
  • Collaboration tools (such as Zoom, Slack, Monday.com, & Asana)

Fortunately, most of these types of software have both desktop and mobile applications for your convenience, though keep in mind that some of the mobile versions of said software might not be as richly robust if you used them on the desktop.

Artificial Intelligence

For those that worry that AI will replace human lawyers in the foreseeable future, they can put that thought to rest. While that is not going to happen, AI will exponentially change how lawyers and legal departments conduct business. The advancements in AI have allowed firms to speed up the research process instead of manually searching through many documents, and even predict litigation outcomes. Though we don’t know how exactly AI will help evolve the industry over time, we do know that it has enabled firms to provide efficient and cost-effective legal services without sacrificing quality in their work.

Cloud-Based Services

In the past few years, law firms have been moving more and more of their operations onto a cloud-based solutions computing platform. They were initially skeptical about this change but as time went on it became clear to them that cloud-based and client-centered technology can meaningfully impact your bottom line. And now with more services gradually winning out through convenience as well as airtight security features – making them an attractive alternative solution in recent times! With cloud solutions, lawyers are not only able to access their work from anywhere with a wifi or hot spots, but they also allow lawyers to respond to their client and company needs in a more time-sensitive manner.

Cybersecurity

Data breaches and cybersecurity threats are happening to all kinds of people and organizations every day. There is a big difference between them, but they have one thing in common: data gets encrypted with malicious programs like ransomware that hold your information hostage until you pay the ransom or lose it forever! This can be avoided if you back up regularly—backups will give your files an extra layer of protection so even if something goes wrong during restoration there’s always another chance at saving what was lost before things went south. That’s why it’s extremely important to think about your work and reputation management when it comes to data breaches.

On top of having your technology and automation systems in place, it’s also important for you and everyone else in your company to recognize and prevent cybersecurity intrusions. If needed, invest for your employees to take cybersecurity classes, or invest in creating a cybersecurity training program within your company. That way when they walk out, should they get IT-related audits from their clients, they’ll at least have the basic cybersecurity principles to combat and resolve said audits.

Enhanced Client Experience

With the increasing rise of technology, consumers are looking for solutions that are convenient, seamless, and transparent, thus leading to increased customer expectations. And it is no exception for the legal consumer. If a client-centered firm recognizes this and adapts, it’ll lead to increased quantity and quality in their cases. With companies like Doordash, Instacart, and Handy making life simpler for consumers, it leaves the question of whether law firms will adapt or falter.

In terms of communication, law firms need to find new ways to communicate with current and prospective clients – from sales to invoicing to audits from clients-if they haven’t done so already; keeping with the same level of seamlessness and collaboration as the other tools a firm will use to enhance the client experience.

Moving Towards Digitalization

In a world where consumers are turning to digital media for information on products and services, it is more important than ever before that businesses be easily accessible to stay afloat. To do so requires an embracing of technology, which means ensuring your listings show up when potential clients want them with Google my Business and social media, making sure you have accurate information about what kind of business exists at its given location will ensure success as well!

Technical Competency

In our increasingly tech-savvy society, many attorneys are expected to be able to understand and use technology in their practice. And companies want lawyers who know what tools they have at disposal for maximizing the value of legal services offered them by law firms or governments. 

Even for the recent graduate who graduated top of their class, they have more opportunities available to them than most. However, if they don’t broaden their horizons and learn how to leverage technology in order to find solutions for clients it could be difficult. In today’s market attorneys must know the latest trends so that they can provide holistic guidance beyond just giving legal advice – one which includes leveraging new technologies when appropriate.

The world of technology is always changing, and lawyers and business owners alike need to stay on the curve. While many professionals might not know where to start when it comes to their own IT needs, we at GroupOne IT are here for you! We can assist with your company’s tech needs from a strategic standpoint as well as provide hands-on support at all stages of implementation and support. Having served small- to mid-sized businesses with IT since 2006, our team knows what works best for businesses like yours. Contact us today if you want more information about how we can help your business be successful!

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Why is Technology Important in Business?

Technology plays an important role in modern business survival. It can help you grow your company, increase productivity, and save money. But it’s not always easy to know where to start or how to get the most out of technology without breaking the bank. That’s why we exist – GroupOne IT helps businesses like yours use technology more effectively so they can focus on what matters most: growing their business and making more money.  

We understand that every business owner has different needs when it comes to technology, which is why we offer a wide range of services designed specifically for small businesses who want to make the most out of their tech investments without spending too much time or money doing it themselves. Our team will work with you personally from day one until everything is up and running smoothly so you don’t have any delays in your busy schedule!

If you want real results from your tech investments, contact us today at 916.817.8877, email us at info@grouponeit.com, or visit our website at https://www.grouponeit.com/. We look forward to hearing from you soon!

 

What is the Role of Technology in Business Today?

Back when businesses barely used technology, there was no room in a company’s structure for an IT department. Today, technology is changing the way we live and work. Today, modern business requires its staff to be tech-savvy as keeping employees up with emerging trends will not only boost productivity, but also have an immense bearing on bottom line for your business or organization

Every person in today’s world needs some knowledge of information technology (IT) because it influences so many aspects that affect their jobs: customer service via email responses, inventory management through online ordering systems, and human resources applications such as recruitment software.

 

Benefits of Business Technology

In today’s world, technology is evolving at a rapid pace, so businesses will need to encompass these changes to gain a competitive advantage. That being said, it is important for businesses to see what elements of technology have been changed for the better, and its effects on business operations:

 

More Effective Communication – Communication is the cornerstone of any successful business. It’s crucial for internal and external communication within your team, your clients, potential customers, and the public. This is made possible through instant messaging software like Slack and Asana, or through video conferencing technologies like Zoom. Data relay between sections or departments while also having options such as email marketing to reach out externally, sometimes via social media platforms, is key in providing on-demand access wherever you may be.

More Efficient Decision-Making – In today’s world, technology has helped streamline the decision making process, changing our lives for better or worse by providing us access into countless aspects of life we never thought possible before like knowing what people are thinking from thousands miles away! The introduction of artificial intelligence (AI), machine learning algorithms etc., means that businesses now have an opportunity at gathering critical customer information – which can help strategize accordingly when making decisions related not only finances, but also customer engagement strategies too.

 

Drives Marketing & Business Growth – The future of marketing and business growth is all about understanding your customers. Just as digital advertising and social media have taken over traditional forms, so must we adapt in order to utilize these new tools for maximum benefit! The best way will be through technology. Technology helps us learn more about our audience than ever before by exposing them not only with words, but photos or videos too. This gives businesses a powerful opportunity: advertising their products knowing that potential buyers are just one click away from making an impulse purchase on any device imaginable (provided those clicks lead directly into conversion).

Strengthening Customer Relationships

When a company’s entire business depends on their customers, they need to make sure that the relationship stays healthy. The best way of doing this is by giving your clients what they want and need: a personalized experience tailored just for them! In today’s world where big data analytics databases can store tons upon tons (sometimes even billions) worth of information about each individual client/customer base within seconds flat, analyzing all available trends will let businesses know how to best approach any given situation or event in order keep those valuable customer relationships alive and well as time goes by.

The best way to build a relationship with your customers is by letting them know how much you care about their needs. With Customer Relations Management systems, businesses are able to analyze tons of data and provide an enhanced personalized experience which ultimately leads into building trust within the business community at large for years down the road!

 

Enhances Competitive Edge – Nowadays, the competition in your industry is fierce and businesses are spending more to market themselves. Technology helps you stay on top by providing better insights into what people want, which can then be used for creative campaigns or even direct sales pitches!

How GroupOne IT Can Support Your Business with Technology

We understand that the technology needs for every business are unique, and that your business assets need to be protected from incidents such as a cyber attack, as well as having the proper operations and storage systems in place. That is where we come in. Having served the IT industry since 2006, the professionals at GroupOne IT have helped multiple companies with their IT needs, no matter the industry or business size

GroupOne will handle any and all IT needs so you can do what you do best: grow your business.

As your business grows, so will your technology needs.

Our GroupOne experts will:

  • Keep you safe from data breaches, and avoid losing any critical customer or company information.
  • Be your trusted IT consultants in creating a roadmap to meet your company’s goals.
  • Manage your network to save you hours each day with no expensive downtime or revenue lost due to IT complications.

Stop trying to figure out your IT alone! Let GroupOne manage your IT needs, and help you reach your business goals.

Contact us at 916.817.8877, email us at info@grouponeit.com, or visit our website at https://www.grouponeit.com/ to get started today!

tech support

What Are the Benefits of Managed IT Services?

Every business is different, and so are its needs. That’s why it’s important to have a managed IT service that will work with your company to find solutions for all of your technology challenges. This way, you’ll be able to focus on what makes your business unique while we handle the day-to-day management of your IT infrastructure.  If you’re looking for a dedicated team of experts in the fight against technology problems, click here to contact us today! 

What Are the Benefits of Managed IT Services?

Technology has changed the way we do business for good – it’s increased efficiency, generated insights through data, and made life easier. But, your network is one of your most valuable assets that deserves care when you’re upgrading or making changes to ensure a seamless transition into this new era where technology plays such an integral role in our lives.

You’re likely to have an in-house team, or have previously talked to hundreds of consultants, but with the many benefits of managed services you don’t need to take care of your network on their own. Managed service and technology companies offer expert support for networks so that business owners can focus more time making money instead. With cost savings included, it’s a no brainer solution for any size company!

Many businesses assume they must rely solely on their dedicated in-house team when management is required. However, this isn’t always true. The convenience and expertise offered by third party providers makes them worth considering if anything goes wrong or needs upgrading at all times – which happens often as new technologies are released every day (especially now). This leaves plenty of time left over to focus on what your business does best!

What Are Managed Services?

In today’s digital age, technology is an integral part of every business. Networks and IT are crucial to maximizing efficiency in the workplace for many businesses , but can also be costly if you don’t do it right. As a result, small businesses often have trouble finding the resources they need – whether that is sacrificing quality or quantity when it comes to network maintenance efforts or other tasks using technology such as web development.

Every business uses technology now more than ever before because networks and IT keeps growing increasingly important while simultaneously becoming expensive (as funds get tighter). For companies without vast amounts of funding at their disposal like large corporations enjoy, this means having to make tough decisions about how best to allocate concerns about monthly costs such as labor rates and labor costs, infrastructure costs, control costs, unexpected costs, additional overtime costs, etc.

Managed services are a way to outsource maintenance and repair work so you don’t have to worry about all the technical details and any concerns about cost. A top-notch managed expert service provider will take care of your IT support needs, network administration responsibilities, data backup functions as well as network security for any issues that may arise on your company’s information systems.

Managed Services VS Break-Fix Services

In this modern business environment, break-fix services are not the best option for many businesses. When a problem arises with an IT or network issue and you call up a technician to solve it, they often take hours or days before returning your phone calls. What’s worse is that these technicians usually charge $125 hourly rate of service time! Plus when there’s network downtime in those precious moments where servers need their daily maintenance overhauled – what about all the money lost from missing out on potential customers? Break fix problems can really hurt business owners such as yourself who want to get back to work without any worries of paying high fees by waiting around too long for someone else’s help and tending to their daily operations.

With managed services, your IT provider monitors and fixes any issues on the spot. By having a remote monitoring system in place that offers constant visibility into how everything is working, they can take steps to keep things running smoothly for you at all times.

There are many benefits of choosing managed services rather than a break-fix approach. To name just a few, you’ll have the peace-of mind that comes with knowing your IT is being monitored by experts who will respond to any alerts as soon as they happen; an MSP can also provide additional security for all devices connected and on-site at your company‘s offices, both on desktop and mobile devices. In addition, there’s no need to invest time into managing software updates or hardware repairs because these tasks get done automatically—in most cases within minutes!

Some additional benefits to organizations that use managed services include:

-Predictable Monthly Costs

-Easing the Burden of Compliance

-24/7 Availability

-Increased Productivity & Efficiency 

Predictable Monthly Costs

Every IT investment has a higher cost than just the initial expenditures. There are fees for networks, storage and security that companies must have to run their operations smoothly. In addition, there is always a chance of additional staffing costs, the cost of training an additional employee, plus unexpected costs arising at any time- which can be devastating without having room in your budget or specialized staff to handle them on top of all other responsibilities. By outsourcing initiatives like these services to a trusted managed service third party provider instead, organizations get more control over what they spend money on by only paying small monthly payments and avoiding capital expenditures while still maintaining high quality service from professionals who know best how things work around here!

Easing the Burden of Compliance

On top of regular audits, businesses have to deal with the complexities of compliance standards with their IT initiatives. The Health Insurance Portability and Accountability Act, Family Educational Rights and Privacy Act, Gramm–Leach–Bliley Act, Payment Card Industry Data Security Standard and Sarbanes-Oxley spell out rules for organizations in the healthcare education financial services retail industries. A trusted MSP understands these regulations as they can provide systems processes reports to guarantee that your organization meets its requirements without placing a burden on internal staff.

24/7 Availability

In today’s digital age, more and more people are opting to work around the clock. This means that they need access to their network 24/7 as well. Thus, help is always available when users experience any technical difficulties no matter what time it may be or where in the world they might find themselves. With a managed services provider on your team day-in and day-out, you can count on them for whatever needs arise during those 9AM – 5PM hours when most companies have shut down operations, but not yours!

The traditional nine-to five workday is outdated these days because nowadays many people opt to never stop working which requires an IT staff that doesn’t take off anytime during daytime business hours either – including weekends, nights, holidays etc.

Increased Productivity & Efficiency 

You may have employees on staff with IT experience, who were hired to develop programs or train other employees. However, it is easy for them to get sidetracked when coworkers come asking if they can help fix their computer’s log-in issues, or equipment issues, – which costs time and  money in lost productivity for the company over time. Outsourcing your miscellaneous requests about IT solutions (i.e., phone calls) to an MSP provides a dedicated line of support that allows you more free time to commit to your day-to-day tasks. 

How GroupOne Services Can Help You

Professionally Managed IT Services

GroupOne, the company that has been providing IT services to SMBs across multiple verticals for years, is now better than ever. Not only will you find all of your current needs met with comprehensive support and an easy-to-use ticketing system; but also GroupOne offers a variety of cloud solutions so you can store data securely and cut costs while still getting excellent service!

Custom IT Solutions

Your IT needs are as unique and complex as you, so why should your IT plan be any different? Our team can customize a solution that will serve all of the technical aspects for your company. You don’t have to worry about constantly updating software or hardware because we’ll take care of it!

Innovative Pricing Model

GroupOne offers a unique pricing model for your business. What you pay is based on the number of computers, laptops, and servers in your system instead of by adding or subtracting features that may not apply to you. This allows us to give an extremely fair price with transparency so you know what it will cost before we start working together. We also cater our options according to your budget parameters so there’s never any confusion about how much something might cost at GroupOne!

With Managed IT Services by GroupOne, you get:

  • A custom IT solution deployed by IT professionals
  • Fair and transparent billing for services
  • Tailor-made solution to fit your needs, processes and budget

Ready to get started? Feel free to call us today at 916.817.8877, or click here to schedule a Free Network Assessment to learn more about what GroupOne can do for you and benefit your business!

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What is Enterprise Cybersecurity  ~ GroupOne

What is Enterprise Cybersecurity 

Is there a difference between standard cybersecurity and enterprise cybersecurity? The difference lies in the way technology and cyber threats have evolved. Standard cybersecurity may have been enough ten years ago, but the virtual world has since become more complex. Thus, requiring a complex solution

 Almost one-third of businesses will experience a breach this next year. Those breaches set a company back for months. Simply identifying major data breaches may take months if you don’t have proper enterprise level cybersecurity. In order to protect your business, you need to face potential problems from many angles. 

 Basic security precautions protect a company’s data locally. Enterprise cybersecurity extends from on-premise servers to their cloud-based infrastructure. As well as securing endpoints with third-party vendors and network security monitoring. It also involves training employees and establishing rules and protocols to minimize incidents with careless employees

 Why Do I Need Enterprise Cybersecurity?

Cyber attacks are on the rise. The more complex our technology systems become, the more places criminals have to find a weak point. Businesses are constantly growing their data and devices within their company. This causes them to need advanced security software.

These changes can create vulnerabilities in a company. When a breach happens, the results are very expensive for a company. The areas that need protection are not always cut and dry. The technology additions that companies include as they grow make for a greater need for enterprise cybersecurity

 Protecting a Company’s Reputation

Data breaches are reported all the time. Every week you can read about another major data breach. Many breaches aren’t reported. When a company experiences a breach, their customers and clients no longer feel safe having their information with that company. 

 A reputation is everything for a growing business. Enterprise security solutions give a business the best shot at protecting that reputation and growing with long-term customers and clients. 

 What does an Enterprise Cybersecurity Strategy Include?

In order to establish advanced security solutions, you need to first get very specific with what you have so that you can be specific with what you need. You can then put in place exact applications and procedures to ensure that those areas are safe. With the arrival of cloud computing, a cloud protocol is essential for a comprehensive secure business environment.  

 Boundaries Around Your Digital Assets

You need to have a set of boundaries at both the local level and virtual level. Cloud servers make establishing these boundaries even more important. You may hire IT staff to manage the storage, backup and transfer of your company’s data. 

 With cloud computing, you need to keep in mind the information that passes onto third-party servers. Transferable data needs a boundary as well. When you have employees that can open up company information from mobile devices, those devices need protection. 

 Establishing Your Software Environment 

Your company may use many different types of software. You need to define the purpose and policies around these programs. When you have employees connecting to these programs from a wide range of personal devices, you may open up your programs to any threats existing on the devices. 

 Your employees‘ devices may have other software that could be problematic for your company’s programs. This is why it is important to establish boundaries and rules. You need to have set rules about what kinds of software can come in contact with your company software. 

 Sealing Your Assets

Any hardware or software that connects to your system needs to be sealed off from possible data leaks or unauthorized access. To do this, you need to have each component inspected and tested for strength. If there is a device with vulnerabilities that could compromise the entire company’s system, these need to be removed or reprogrammed. 

 While securing the assets, you need to keep in mind the functionality of your company’s workflow. Make sure you’re not sealing off information from employees who need it. You don’t want to have any connectivity issues with business activity after restricting company systems for maximum safety. A security company can help you maximize security while keeping your business models and business purposes working efficiently. 

Vulnerability Assessment and Remediation Plans

Cyber thieves are always looking for holes in the latest program updates. This is why you need to stay ahead of the vulnerabilities with regular testing. As soon as you detect a hole or weak point, you need to have a plan in place to fix that issue as quickly as possible. 

 A company’s data could be exposed to hackers for months before employees are made aware of the problem. This causes huge damage to a company’s finances and reputation. With proper testing and remediation plans, you can ensure the time that your company is left vulnerable is minimal. 

Review Access Privileges 

Administrative access is the point that poses the biggest security threat. This is where hackers target their efforts the most. This is why it’s important to review who has administrative access and make sure that they should have that access. This is essential for any complex security infrastructure.

Review all of the individuals in your staff and the duties they have. Determine who needs access and who doesn’t. You can also make policies around when someone can be logged in even if they do have access. They should be logged in only to complete critical administrative roles and not for any other reason. 

GroupOne provides companies of all sizes with enterprise security at affordable prices. Our security professionals will take all of these security concerns and provide you with the enterprise risk management you need. With our business analysis, we can create a custom security solution for your company.

Our experience goes beyond common attack methods. The best way to prepare for any disaster is to work with people who have faced almost any issue you can imagine.  

Don’t wait for disaster to get your security standards where they should be. Security needs to be woven into all of your business strategies. Your company is not worth the security risk.

Importance of Computer Network in Business ~ GroupOne

Importance of computer network in business

As a business grows, so does its equipment. The more computers and devices a company has the more spread out the programs and information become. Unless you have your computers networked together.

Computer networking is a group of computers that are configured together while not necessarily in the same physical location. When your computers are connected, the transmitted data between the computers make for more seamless communications and operations across the company. 

It’s also very cost-effective as it allows computers to share hardware and software licenses, cutting back on those company expenses. 

Benefits of Computer Networking in Business  

File sharing allows for improved communications on a cohesive network. Consistency across individual computers with a central database creates cohesive operating systems. The benefits for business are larger storage capacity, effective communication, flexibility, and saving money on the costs of software. 

Large Storage Capacity

With computer networking, your critical files are all a part of central file servers. Your employees can access these files and learn from the data for improved business operations. A central server lowers the number of storage systems you need for the company’s data. You gain storage space with an increase in employee productivity with access to files. 

Improved Business Communication

Information is the basis of communication. Modern networking allows the transfer of information in real-time anywhere with internet access. When your team has access to network files from any device you have more flexibility with remote workers and employees that need to work outside of the office.

The more information available to employees, the more independently they can work. Downtime is a revenue killer. Network access to employees creates the company growth needed to reach long-term business goals.  

If you have any issue with one device, you can access your information when you log into another device. This creates network security where you don’t have to worry about losing critical files

Flexibility and Convenience

Access to information through the network cuts down on steps that employees take to get the information they need for their daily tasks. When computers aren’t connected you need to transfer files through a USB drive or messages. 

With computer sharing employees can take files from any other connected computer as if it were on their own. This speeds up the daily tasks of your employees and creates a very functional workflow. 

Cost Benefits of Computer Networking

A quality computer network allows for resource sharing across devices. You will need less hardware when your computers are connected and hardware is pricey equipment. Employees won’t need separate printers or backup storage when their computers are connected. 

You won’t need to install as many software updates and employees can share document scanning software. The ability to share technology assets among employees is one of the biggest cost benefits of this networking solution

Networked Versions of Software

Buying software for every computer and device isn’t the most cost effective way to get your employees the tools that they need. Many software companies offer versions of their software that were made for networks. This way you can purchase a single license for the product you need. You can then have it running on the central server that the individual computers are connected to.

This puts an end to carrying around a USB drive and trading it with the next employee that needs the license. When you have a team of people with access to the tools they need, you have an efficient team of self-starters.  

Improved Customer Service

When your employees have access to company information they are better able to serve customers and clients. They can pull up all the information they need on the customer and provide answers to their questions quickly. They can also add information about the customer into the system so that other employees can be updated in real-time. 

The Perfect Network Needs to Be Done Right

There are many benefits to computer networking. There are also areas of this network type that need attention to make sure your systems are safe and promote business growth. 

Choosing the Best Computer Networking Method

There are a lot of options for your networking system and an IT provider can help you make the best decision for your individual company. More freedom comes with modern computer networking, and you no longer have as many restrictions over what hardware is compatible with the network.

This way you can have different operating systems across a variety of devices. You can have equipment from different providers working together with one central server

Network Security

When your computers are connected they could be open to more cyber threats. When you have one computer that has an issue it can spread to the rest. Corrupt files are not isolated when you have computer networking. 

This is not a problem when you have IT support to keep your system as a whole safe. IT consulting will give you all of the information you and your employees need to keep your company data safe. Employees may exchange corrupt files when they don’t know how to recognize and avoid these incidents. 

Proper training of employees will keep your company data safe while remaining accessible to promote employee productivity. Company security policies are crucial for a company of any size.  

GroupOne provides custom IT security plans to protect your company. We get to know you and your business goals to create technology strategies for the growth stage of your company. We know how important company efficiency is and we help provide you with the most cost effective computer networking and support needed to grow a successful business.