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Don’t Let the Idea of (Online) File Sharing Scare You!

Some people hesitate when considering the incorporation of file sharing solutions into their business. Whether it be the risks, the costs, or the fear of office detachment, something may be still holding you back. We’re here to quell your concerns and reassure you that it’s a benefit to modern business. If you’re still worried, here are a few reasons why you shouldn’t be.

Modern File Sharing is Secure.

While a good deal is still done through traditional email, the act of file sharing is quickly shifting to online services specifically designed for that purpose. Nowadays, coworkers can use the services to chat in real-time, send files for review, and even approve work or request immediate changes. All of which is safely guarded by the service’s security protocols. While your email server might be hacked due to not enough security, the chances of the service’s networked being hacked are far smaller – so share with confidence!

 

File Sharing Increases Productivity.

When you can quickly share a file with a collaborator, team, or client, you typically get feedback and approvals much more rapidly. That translates into getting tasks completed quicker and increasing your production rate. Another remarkable aspect is the diversity of modern file sharing software. Let’s say you have a major project due on a certain day. On the day it’s due, you need one last part completed by a key employee – who wakes up that morning with a stomach bug and 102 fever. No problem! The software allows them to sign in from home, finish the work, send it in, and you hit your deadline while they convalesce. It’s a win all around.

 

File Sharing Encourages Collaboration.

There is lots of value in the input of others. Regardless of the talent level of an individual employee, the finished product they create can usually be improved, or “tweaked”, by feedback offered from fellow employees. Besides improving the product itself, one of the greatest benefits of collaboration is that other employees may catch mistakes and inaccuracies which may then be corrected before the product is presented to the client. Few things in business feel worse than when a client points out a mistake in a file that was not caught internally before going out.  File sharing within the company dramatically cuts down on your clients seeing an error in the final product.

 

GroupOne Has Lots of File Sharing Solutions for Your Business.

Hopefully, this article has convinced you that file sharing is the way to go. There are several file sharing options from which you may choose, and we would be happy to review each option with you to determine which would be the best benefit for your specific needs. Let us know what you’re looking for, and we’ll start working with you to find the perfect solution.

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Why Go to the Cloud? Reasons You May Not Have Known About

 

By now, you’ve heard from a hundred different sources that moving your operations to the cloud will save you money. But have you heard that it will help you develop products and provide services faster? And help you go green? Or that it produces measurable benefits that pay for themselves?

Speed

Today’s chameleon economy and advancing technology make speed in business a competitive advantage that can be a deal breaker in many industries. Gaming is just one of those industries, and Kuma Games knows that speed is the defining quality of online games to attract and keep users.They use a cloud solution to deliver immersive 3-D gaming experiences to users all over the globe. If they couldn’t scale the way the cloud enables them to, they’d lose their customer base and drop back a few levels in their own game.

Environmentally-Friendly

If aging servers require replacement in your company’s near future but part of your vision and mission is going green, cloud operations will get you there and help you avoid a large capital investment. Cloud computing lets your business reduce its carbon footprint by only using the server space you need when you need it. With no server equipment, companies can cut their energy use and reduce emissions by 90 percent according to the Carbon Disclosure Project. You are not using energy to power, cool, and maintain equipment when you use cloud resources.

Measurable

Cloud computing produces value, benefit, costs, and return on investment that is measurable and pays for themselves according to IT Business Edge. An example of this is comparing the cost of buying new servers that depreciate quickly over their total useful life to the monthly maintenance costs of cloud services with no depreciation. Another way cloud services are measurable, as Glassdoor, MapMyFitness, and Bitlancer know first hand from their moves to the cloud producing almost immediate measurable increases in network utilization and performance.

If you want to know about all the benefits of moving operations to the cloud, talk to us. Call today and we’ll explain the benefits of using the cloud beyond cost savings.

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Are You Ready for Cloud Services?

Do you know all the passwords to your business systems and services? Do you know if they’re secure? Are you able to check on any transaction on your business systems at any time, or perform a thorough audit at will? Who is responsible for backup in your organization, and how are they doing it? If you don’t have the answers to these questions without scrambling, you are probably ready for cloud services.

CloudOne

Big Benefits

Kiplinger reporter John Miley says big savings in energy and software costs are just two of the benefits of moving systems to the cloud. Access from anywhere with any device means direct improvements in productivity and mobility. You may already be transacting business in the cloud if your accounting department sends payments online or your employees use Google Docs for project work. And at some point, you may need to move to the cloud to stay competitive.

Do More from Anywhere

Sharon Gaudin, reporting for ComputerWorld, says cloud computing lets small business owners get their work done from almost anywhere, while they’re doing things like waiting for theirs kids at tennis practice. Especially email and social media access. Financial data and access may not seem like such a great thing to work on while waiting in line at the grocery store or stopping for coffee on the way in to the office in the morning. If you have any questions about cloud computing, GoupOne can help you look at your existing systems and computing compared to cloud services.

GroupOne Cloud Services

GroupOne’s cloud services, CloudOne, help you manage your email, file sync and share, secure transactions, passwords and security, phone service, operational efficiency, website hosting, and more. We put the power back into your hands and let you control passwords, access, email, and anything else you need to, and we keep everything up to date with automatic back ups and security management. GroupOne’s cloud solutions like OneMail, OnePass, and OneFilter make it happen for you.

If you’re not sure about moving to the cloud, talk to us. We’ll help you understand it compared to your current systems and operations.

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What’s the Future of IT?

With the new iPhone 6 recently released and all the kerfluffle about Bendgate, we started thinking about the Future of IT. Greg Satell, DigitalTonto, has given it some thought as well. Here’s what he says is coming at IT soon:

  • No-touch interfaces – Apple’s Siri and Google Glass are just warm ups for the no-touch interfaces that are coming in the next ten years. Wearables, living services, the Internet of Things, smart materials, embedded tech – coming soon, very soon.
  • Native content – Original programming to grab unique eyeball time is where Netflix, Amazon, Microsoft, Google, Apple, and HBO are all headed.
  • Massively online – Gaming, learning, and even politics are heading online, massively online, with MOOCs (massively online open courses), Ask Me Anything on Reddit, Code Academy, and multi-player games like World of Warcraft leading the charge.
  • The Web of things – Smart phones have put almost everything in touch with computers, soon to make computing something done everywhere anytime and not just at a desk in the office thanks to Near Field Communication and energy harvesting.
  • Consumer driven supercomputing – The next phase of computing combines natural language processing, Big Data, and cloud accessibility and has Google, Microsoft, and IBM falling all over themselves to get there first.

future and past on green road sign

Satell brings up the incredible disappearing computer, gradually (but picking up speed) fading into the Web of Things and no-touch interfaces. The future of IT looks like it will be more intuitive, less intrusive, more online and more in the cloud than ever. GroupOne’s ready. Are you?

 

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CloudOne – Find Your Wings

Years of experience with growth has led GroupOne to believe that thorny, tangled problems – the kinds of problems that seem almost insoluble – usually just require a bold solution. Sometimes it takes a wise outside advisor to point in the right direction.

 

Many organizations find themselves outgrowing their hardware, and /or the physical space the hardware requires. Maybe operations have outpaced the architecture. Maybe business continuity has become such an issue that the existing back-up and disaster recovery plan just isn’t adequate. Even if you could launch a giant new infrastructure project, where would you fit it? Who in your organization could you spare to learn all of the new intricacies? Sometimes all of these problems and more happen all at once.

CloudOne, the cloud services package from GroupOne, is the right decision for many organizations who have outgrown the nest of their early IT infrastructure. For many other ventures, right at the point where they begin to think seriously about virtualization, they might as well consider a cloud-based solution that grows with them and provides instant data coordination and immediate recovery.

Additionally, CloudOne, as part of a package of managed service, will address a number of challenges all growing organizations face – which also happen to be challenges all organizations that want to grow ought to be ready for:

  • Ease of implementation and management saves labor. Losing time for infrastructure upgrades is an old-business problem. Hit the ground running faster than when you jumped.
  • Unity and consistency in a virtualized operations environment for users in multiple locations with mobile capabilities is the future. Will you wait for your next upgrade to get there?
  • Easier integration of personal devices helps new people join your organization and empowers existing team members to work with greater flexibilty.
  • Reliable service at a low monthly rate that allows your staff to focus on what you hired them for is what managed IT is all about.

The big bold idea is just this: many organizations that start out nimble and light expect to grow into giant clunky infrastructure requirements, as if “arriving” necessarily meant a warehouse full of servers and an army of IT specialists to go with them; many established enterprises are so wed to their hardware that they assume upgrading means replacing each component with a more impressive next-generation incarnation – but what if an acknowledged expert in managed IT solutions could show you a simpler, cleaner, more efficient way to do business that would allow you gain greater operational flexibility and personal peace of mind, and the only thing you’d be asked to trade in is your old way of doing things?

At GroupOne, when a client outgrows the nest, we don’t build them a bigger nest. We give them wings.